Effective Time Management Strategies for Business
Effective time management strategies for business can increase productivity because it allows tasks to be completed faster and more accurately. Managing time well is also a lesson in setting priorities, separating between what’s important and what’s less important. Here are some strategies you can apply to keep your business running smoothly.
5 Best Ways of Effective Time Management Strategies for Business
1. Using the Eisenhower Matrix Method to Prioritize Tasks
In determining priorities in time management for business, you should know the Eisenhower Matrix method and apply it. Divide the categories; important and urgent, important and not urgent, not important and urgent, and not important and not urgent. Work on important and urgent categories immediately, then schedule important and not urgent tasks.
For the unimportant and urgent category, it means that there are tasks that need to be done immediately. The tasks don’t have a big impact and aren’t too important, so delegate it to the right person. Meanwhile, for unimportant and non-urgent tasks, you can ignore them because they have no effect.
2. Applying Time-Blocking Using Pomodoro
This technique is known to be an effective way to manage yourself to be more focused and not easily distracted. To do this, first you need to choose one task that you want to work on. Use a timer and set the time for 25 minutes, then continue working with full focus for those 25 minutes.
Benefits of time management like this are you can’t open your phone or other sites (if working on a laptop). After 25-minute full focus on tasks, take a 5-minute break either to stretch or have a coffee. Repeat this cycle 4 times and take a longer break of about 15-30 minutes afterward to be effective.
3. Focusing on One Task at a Time
Multitasking is often considered cool because it does many tasks at the same time. In fact, the human brain cannot focus on two difficult things at once, let alone more than that. For effective time management, avoid multitasking so the brain doesn’t get tired, doesn’t reduce productivity, and prolongs work.
It’s better to focus on one task first and complete it quickly and accurately. In the business world, multitasking is often the cause of missed deadlines and decreased work quality. Even communication to the team becomes unclear because the brain cannot think clearly.
4. Incorporating the 7-8-9 Time Management Strategy
Effective time management strategies for business to apply include the 7-8-9 rule as a daily schedule pattern. Start giving yourself time at 7 am (read a book, have breakfast, exercise, or journaling). Plan your workday at 8 am like making to-do-list and continue working with high concentration at 9 am.
5. Adopting Tony Robbins’ RPM Method
The way this method works is by making a plan starting from what results you want (Result). Then plan in your journal why you want those results (Purpose) and what the real steps are (Massive Action Plan). The goal of this method is not just to do and complete tasks, but to move towards big results.
Effective time management strategies for business are useful as stress reducers and decision-making enhancers. By completing projects on time or fulfilling promises to clients will improve the reputation of the business. In addition, businesses that are disciplined in managing time will be better prepared to face challenges and opportunities.
